Slow Food Festival 2024 - For exhibitors
Iso paja, Billnäsin ruukki
4–5 October, 10 am–4 pm
Information for exhibitors at the Slow Food Festival
A warm welcome to exhibitors and vendors at the Slow Food Festival in Billnäs!
Slow Food Festival is being organized for the 14th time in Western Uusimaa and for the first time Billnäsin ruukki (Billnäs Ironworks). Iso paja in Billnäsin ruukki offers a rustic and rural setting. At the festival visitors can shop for everything from root vegetables, pumpkins, and seasonal vegetables to flour, chocolate, kombucha, and sausage. Join us as an exhibitor and offer festival visitors the diverse flavors of Finland and the Nordic countries. The number of visitors usually amounts to around 5,000 spread over both days.
Got questions? Send us an e-mail to info@slowfoodvastnyland.org.
Criteria for Exhibitors at Slow Food Festival
Small-scale Production: The food products sold at the festival must be produced on a small scale within the Nordic region. Organic products are encouraged. The producer guarantees the origin and quality of the raw materials and products. Exhibitors should be the producers of the products themselves. The festival is not open to resellers.
Shared Values: Exhibitors at the festival are ambassadors for the values of Slow Food Västnyland and Slow Food, which are about good, clean and fair food. Exhibitors are expected to discuss their products and production methods with visitors, and visitors are encouraged to ask.
Product Description: Products should clearly describe ingredients, production methods, and cultivation practices.
Packaging: Products must be minimally packaged; we avoid plastic at the festival and promote alternatives that can be recycled or are biodegradable.
Products other than food: Exceptions for the sale of non-food items may be made for directly related products, such as sheepskins and linseed oil soap.
A sustainable Slow Food Festival
Size & Price of Exhibit Spaces
More information will be available shortly!
Category 1
Threshing House
Sales area approximately 3 x 2 metres: 200 euro + VAT (25,5 %)
+ 1 spot = 380 euro + VAT (25,5 %)
+ 2 spots = 540 euro + VAT (25,5 %)
+ 3 spots = 700 euro + VAT (25,5 %)
Category 2
Outdoors
Sales tent/table/truck maximum 4 x 4 or 2 x 6 metres:
150 euro + VAT (25,5 %)
Category 3
Restaurants/breweries (outdoors)
maximum 4 x 4 or 2 x 6 metres:
150 euro + VAT (25,5 %)
Communal seating for all restaurants is organised by Slow Food Västnyland. Cleaning of the dining tables and waste sorting at the dining area are also included in the price. Electricity is charged extra, more information below.
Exhibitors are allocated exhibit spaces by the festival organizers. A location map is sent out a few weeks before the festival. If you already have a favourite spot at the festival, we will take your request into account as far as possible, but we reserve the right to make changes compared to previous years. Spot requests by Slow Food Västnyland members are taken into account in the first instance.
What is included and not included in the exhibitor fee?
The exhibitor fee includes space rental, marketing of the event by Slow Food Västnyland and Fiskars Village, organizer’s permit, and security. We still encourage you to have your stands, goods, and equipment insured, as we cannot insure exhibitors’ property. Parking is free for exhibitors and vendors. Slow Food Västnyland handles the application for marketing authorization from the health authorities. You must bring your own table, fridge, chairs, and decorations as an exhibitor. Electricity for your own fridge or a small space in a fridge space can be ordered separately; price info is below.
Revenue from the exhibitor fee covers around 50% of the costs of organizing the festival.
We offer the following additional services:
- Electricity for small fridges, hot plates, telephones, payment terminal or similar: 30 euro + VAT (25,5 %)
- Electricity 16A 3-phase: 60 euroa + alv (25,5 %)
- Access to on-site fridge, limited space: 20 euro + VAT (25,5 %)
- Tables (limited amount): 10 euro + VAT (25,5 %)
Please describe in the registration form your need for electricity or if you have other needs regarding electricity than the ones mentioned above.
Electricity for charging mobile phones, computers etc is included in the price, and there are sockets near most of the display tables.
Note! No café activities and coffee sales on site – all café activities at the Slow Food Festival are organized by Slow Food Västnyland. The sale of alcoholic beverages should be discussed separately with the festival project manager Karin Lindroos.
Member discount
As a member of Slow Food, you will receive a 10% discount on the exhibitor fee. You can register as a member of Slow Food here.
Exhibitors that have not paid their invoices from previous events cannot participate.
Billnäsin ruukki
Just over an hour west of Helsinki, in the heart of Raseborg, you will find Billnäsin ruukki (Billnäs Ironworks). The ironworks was founded in 1641 and is known today as a center for local food experiences, Finnish design, and art. You can find restaurants, cafés, shops, a hotel, and more in the unique environment.